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Numerish DocuSphere360 Enterprise AI DMS
Document, Records & Content Intelligence

Your document estate.
One governed journey.

DocuSphere360 Enterprise AI combines governed document management, immutable versioning, intelligent capture, records, search, collaboration and content AI in one tenant-safe operating layer—available standalone or connected to Numerish ERP360.

Standalone or ERP360 add-onGuided, Standard and ExpertProvider readiness enforced
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  • Standalone or ERP360 add-on
  • Fail-closed document governance
  • Role & ACL aware
Governed content lifecycle

From incoming content to defensible retention and evidence.

Every stage can participate in ACL enforcement, malware scanning, workflow, notifications, immutable audit evidence and downstream ERP context.

07 CONNECTED STAGESOne governed document journey
  1. 01 CAPTURE

    Upload & ingest

    Documents, connectors and migration sources.

  2. 02 PROTECT

    Security gate

    Malware screening before governed processing.

  3. 03 UNDERSTAND

    IDP & metadata

    Classify, extract, verify and connect context.

  4. 04 COLLABORATE

    Work & approve

    Versions, annotations, editing and workflows.

  5. 05 GOVERN

    Records360

    Declare, retain, hold and disposition.

  6. 06 DISCOVER

    Search & eDiscovery

    Security-trimmed retrieval and exact-version collection.

  7. 07 PROVE

    Evidence lineage

    Hashes, receipts and ERP business-object linkage.

    GOVERNED EVIDENCE
FROM ACTION TO OUTCOME

The document lifecycle, with every decision in context.

An end-to-end operating path for documents, records and evidence. Provider-backed steps remain gated until commissioned.

FOUR-STAGE OPERATING PATH Controlled intake governed evidence
  1. 01 / 04
    CAPTURE

    Capture & organize

    Bring files into one tenant-scoped repository, apply metadata, classify and reconcile imports.

    CONNECTED CAPABILITIES
    • Ingestion
    • Capture
    • Versioning
  2. 02 / 04
    REVIEW

    Review & decide

    Route uncertain extraction, exceptions and content requests to accountable people.

    CONNECTED CAPABILITIES
    • IDP360
    • Workflow
    • Maker/checker
  3. 03 / 04
    GOVERN

    Preserve & govern

    Apply ACLs, retention, legal holds and version controls before disposition.

    CONNECTED CAPABILITIES
    • Records360
    • Privacy
    • Evidence
  4. 04 / 04
    PROVE

    Find & prove

    Discover authorized records and preserve exact versions and audit context.

    CONNECTED CAPABILITIES
    • Search
    • eDiscovery
    • Reporting
WHY SUBSCRIBE

Build a defensible document operation, not another file silo.

Teams benefit from discoverability, clearer ownership and recorded decisions. Illustrative business value depends on successful configuration and user adoption.

Less searching, more doing

Put governed metadata, search and next actions in one workflow. Reduce repetitive retrieval and manual filing.

Controlled records lifecycle

Link retention, holds, disposition evidence and documented approvals to each exact record version.

AI with accountable oversight

Use citation-grounded assistance and reviewed extraction rather than treating unverified AI output as a final decision.

Flexible deployment relationship

Run DocuSphere360 individually or extend an existing Numerish ERP360 workspace without duplicating its identity or accounting authority.

Reduce disconnected handoffs

Connect capture, document review, workflows and eligible downstream services within permissioned interfaces.

Improve audit preparedness

Preserve traceability, version hashes and review evidence where the required runtime and provider gates are verified.

Use only what you need

Guided, standard and specialist experiences help different personas access the right actions.

Commercial rights remain explicit

Subscription, seats, storage and AI allowances are determined by PricingHub and License360—not assumed from a marketing page.

Engineering evidence ≠ certification

UAT tests demonstrate specific software behavior; production use requires independently accepted controls.

Enterprise capabilities

Eight connected capability domains. One governed content platform.

The DocuSphere360 enterprise roadmap goes beyond file storage, combining content operations, records control, intelligence, collaboration and evidence under the same security model.

01

Core DMS & immutable versioning

Governed documents, exact versions, metadata, ACLs, storage references and tenant isolation.

02

Intelligent capture & MetadataGraph360

IDP/OCR orchestration, extraction confidence, human review and structured business-object relationships.

03

Records360 & defensible disposition

File plans, retention, legal hold, dual-control disposition and destruction evidence.

04

Enterprise Search & Federation

Security-trimmed discovery across managed content and certified federated repositories.

05

Workflow, collaboration & Office editing

Annotations, approvals and provider-backed editing with Microsoft 365 and supported office gateways.

06

AI Content Agents & governed automation

Citation-grounded content intelligence with permission checks and independent approval for consequential actions.

07

eDiscovery, migration & evidence

Exact-version collection, signed export lineage, hash reconciliation and controlled enterprise migration.

08

Privacy, compliance & access governance

Privacy360, jurisdiction packs, Persona360, recertification, SoD and immutable governance evidence.

DocuSphere360 modules

Specialist workspaces for the complete document operating model.

Users see only the modules and actions permitted by tenant entitlement, effective role, DocuSphere persona, object ACL, lifecycle rules and provider readiness.

Documents & Core DMS

Canonical document control with immutable version history.

  • Upload, version and download
  • Metadata and ACL governance
  • Exact-byte integrity and history

MetadataGraph360

Connect documents to business context without duplicating source records.

  • Tenant-safe nodes and relationships
  • Dynamic traversal
  • ERP business-object references

IDP360 & OCR Review

Provider-backed intelligent document processing.

  • OCR/HTR and table flags
  • Classification and extraction confidence
  • Human verification for low confidence

Enterprise Search

Governed discovery across entitled content.

  • Security-trimmed results
  • Semantic provider boundary
  • Structured filters and context

Records360

Move governed content into formal records lifecycle.

  • File plans and declaration
  • Retention events and maturity
  • Disposition workflow

Legal Hold & Disposition

Protect records when legal or policy obligations apply.

  • Active-hold protection
  • Maker/checker release
  • Destruction certificate evidence

eDiscovery

Collect and export defensible content evidence.

  • Exact-version collection
  • Metadata snapshots and hashes
  • Signed export manifest lineage

AI Content Agents

Grounded content assistance inside document permissions.

  • Claim-level citations
  • Prompt-injection screening
  • Human-reviewed consequential actions

Workflow & Collaboration

Coordinate content work without breaking version governance.

  • Annotations and approvals
  • Workflow state transitions
  • Controlled collaborative editing

Federation

Discover external repositories without mandatory migration.

  • Governed repository registry
  • Secret-reference credential model
  • Promotion into managed DMS

Migration360

Move large content estates with verifiable completeness.

  • Batch and item tracking
  • SHA-256 parity
  • Metadata/ACL reconciliation and exceptions

Microsoft 365 Workspace

Provider-backed knowledge-worker collaboration.

  • Office editing
  • Teams and Outlook filing
  • Copilot grounding and Purview labels

Sharing & Offline

Extend access without bypassing tenant governance.

  • Expiring/revocable external shares
  • Device-bound encrypted offline grants
  • Audited access lifecycle

Privacy360

Operate privacy workflows alongside governed content.

  • RoPA, DSAR and DPIA
  • Transfers, subprocessors and notices
  • Consent and breach management

Compliance & Jurisdiction Packs

Map content controls to governed evidence.

  • Source-backed rule packs
  • Immutable rule hashes
  • Explicit legal-validation state

Persona360 & Access

Scope workspaces and permissions to real responsibilities.

  • Effective-dated tenant assignments
  • Segregation-of-duties checks
  • Access recertification and revocation

Notification360 Domain

Turn document state changes into governed action signals.

  • 128 canonical event types
  • In-app durable feed
  • Mapped email/SMS/push through Notification360

Evidence Ledger

Preserve defensible lineage for governed domain actions.

  • Tenant/stream SHA-256 chaining
  • Reporting snapshot linkage
  • Accounting360 preservation evidence
CONTENT INTELLIGENCE

AI and intelligent capture with provenance, citations and human control.

Structured extraction and grounded assistance, built around verified sources and accountable review.

TWO COMPLEMENTARY CAPABILITY AREASCapture, understand, assist and review
01 INTELLIGENT DOCUMENT PROCESSING

IDP360 — capture with confidence

Normalize provider OCR/HTR and extraction into governed document metadata while keeping uncertain fields in review.

CORE CAPABILITIES04 AREAS
OCR & HTR

Provider-backed text and handwriting extraction.

Classification

Document type and structured classification.

Confidence

Persist confidence and provenance with results.

Human review

Route lower-confidence fields for verification.

02 GROUNDED CONTENT ASSISTANCE

Content Agent360 — grounded assistance

Use enterprise content as governed context while preventing retrieved text from becoming trusted instructions.

CORE CAPABILITIES04 AREAS
Citations

Claim-level links back to governed sources.

Permission checks

Agents cannot cross the user's document access.

Action registry

Allowed actions are explicitly registered.

Independent approval

Consequential actions retain human review.

Records, privacy & evidence governance

Controls designed for defensible enterprise content operations.

Governance is enforced in the runtime rather than being reduced to policy text or UI visibility.

RECORDS360

Retention & disposition

Records cannot be destroyed through generic CRUD; maturity, legal hold and maker/checker controls apply.

PRIVACY360

Purpose & transfer control

Purpose limitation, data minimization, cross-border authorization and privacy workflow evidence.

PERSONA360

Scoped authorization

Tenant-scoped personas, ability-driven menus, SoD controls and access recertification.

EVIDENCE

Chained audit history

Governed domain actions append to tenant/stream-specific SHA-256 evidence chains.

CONTENT SECURITY

Malware gate

Content is screened before governed processing; provider health remains part of readiness.

EDISCOVERY

Exact-version evidence

Collections preserve version identity, metadata snapshots, hashes and export-manifest lineage.

ACCOUNTING360

Financial evidence bridge

Authoritative accounting references can bind exact document versions to reporting snapshot hashes.

NOTIFICATION360

Durable event evidence

Business changes create auditable domain events, policy-aware fanout and downstream delivery receipts.

ERP360 INTEGRATION

DocuSphere360 owns governed content. Shared platform services keep their authority.

One governed document core, with clear ownership at each integration boundary.

CONNECTED SYSTEM ARCHITECTURE 6 ownership boundaries · 9 governed stages
SERVICE OWNERSHIP

Clear trust boundaries

06

DocuSphere360 does not duplicate credentials, general-ledger truth or platform identity.

  • DocuSphere360

    Documents, versions, metadata, ACL, records, search, evidence and content workflows.

    CONTENT OWNER
  • ERP360 Identity

    Canonical tenant/user identity, authentication and host role context.

  • Storage360

    Storage provider credentials, quotas and billing.

  • AI Gateway

    Governed AI provider routing and AI Monetization.

  • Notification360

    Certified external delivery channels and receipts.

  • Accounting360

    Authoritative accounting/reporting truth and financial evidence references.

ORDERED DOCUMENT JOURNEY

Connected content-to-evidence flow

09

Tenant identity and document permission are carried through each governed step.

01 / INTAKECAPTURE & VALIDATE
  1. 01 Capture / Connectors
  2. 02 Malware Gate
  3. 03 IDP360
02 / PROCESSSTRUCTURE & COLLABORATE
  1. 04 MetadataGraph360
  2. 05 Document / Version
  3. 06 Workflow / Collaboration
03 / EVIDENCEGOVERN & PROVE
  1. 07 Records360
  2. 08 Search / Agent360
  3. 09 Evidence Ledger
Guided Experience360

Full enterprise depth without forcing every user to learn every module.

Experience mode changes the amount of guidance and interface density—not authorization.

GUIDED

Step-by-step outcomes

Journeys, explanations, tours, contextual help and resumable progress for new or occasional users.

STANDARD

Operational workspace

My Work, Needs Attention, Continue Working, Next Best Action and task-focused navigation.

EXPERT

Dense specialist control

Advanced modules and higher information density for entitled records, privacy, migration and administration specialists.

Privacy-safe experience telemetry: journey/help/action-search usage can be measured, while raw document content, filenames, query text, prompts, recipients, credentials, secrets and keystrokes are explicitly excluded.
ROI360 · VALUE & SUBSCRIPTION

Model the document-operation business case.

Start with the volume of documents your team handles, retrieval effort and consolidation opportunity. All inputs remain editable.

Your operating assumptions

One product, two purchase modes

Buy DocuSphere360 individually or activate it inside ERP360.

Both modes use the same governed DocuSphere360 core and one PricingHub commercial root, preventing duplicate capacity or disconnected document estates.

Standalone DocuSphere360

For organizations that want the complete governed DMS as an individual Numerish product.

  • Canonical document/version/ACL runtime
  • Standalone provisioning and entitlement
  • Managed DocuSphere360 operating experience
  • Expandable into the wider Numerish platform

ERP360 add-on

The same DocuSphere core with the ERP360 enterprise integration profile.

  • Persona360 and shared identity
  • Notification360 integration
  • AI Gateway / AI Monetization routing
  • Accounting360 evidence and ProductionGate360 integration
PricingHub connected: live subscription, capacity, storage, user, AI-credit and OCR/conversion pricing is resolved from Numerish PricingHub. The website does not hard-code the authoritative checkout price.
DocuSphere360 Enterprise AI

Make every document controlled, discoverable and defensible.

See how DocuSphere360 can fit your content estate, records obligations, collaboration model and broader Numerish ERP360 operating environment.

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